Association Of Harmony Queens Travel Fund

The purpose of this fund is to help finance the travel expense of bringing any registered Harmony Queens Quartet to a chapter show, an educational event or HITS.

The Parade of Champions, held Thursday night at Convention, is self-supporting (not part of the All-Events Pass) and all profits from this event are placed in the Harmony Queens Travel Fund.

All matters relative to the allocation of funds are handled by the Travel Fund Screening Committee, consisting of the Association of Harmony Queens Travel Fund Chairman, the Association of Harmony Queens Executive Committee (or their designees) and the International Vice President Finance.

Show Criteria

Harmony chapters are eligible to receive reimbursement for actual travel costs and the cost of accommodation to a maximum of $2000 US. Eligible costs include mileage, economy airfare, luggage handling, airport parking/shuttle, tolls etc and economy lodgings. Meals are not considered eligible expense unless the quartet is driving a long distance which requires a meal on the road in which case this meal would be considered travel expense. The Travel Fund does not cover talent fees or other incidental expenses.

An application should be submitted as early as possible in advance of your show so that availability of funds can be confirmed and set aside for you. It is the responsibility of the chapter to contact the Queens quartet of their choice, cover the travel expense as agreed upon with the quartet, and then submit receipts to the Travel Fund Chairman for reimbursement from the Travel Fund.

Educational Events Criteria
(including Area Educational Events and HITS & AC&C)

The maximum amount reimbursed for an educational event is actual travel-only expenses up to US$500 total.
All four members of the quartet must participate to some degree - conducting classes, coaching quartets/ choruses/individuals, doing warm-ups, etc.
For an Area event, each Area is eligible to apply once per calendar year. The event can be an annual Education day or AC&C
The Area or HITS Treasury must fund the venture themselves and then submit documentation of actual travel costs for reimbursement.
Funding applies to active Queens Quartets only, not individual Queens.
A current Travel Fund Application form (HQTFA-4/04) must be submitted (or required information be sent via e-mail) with no deadline date applicable.
Organizers should contact the quartet of their choice to determine availability before applying for funding.