Click here for the FAQs about IC&C 2020’s Contest Participation

Hotel/Venue Information

How do I book a hotel room?

Members will be able to book their hotel rooms online beginning July 15, 2020.  If you are sharing a room, designate one person to make the reservation for the group. You will be charged one full night (incl tax) as a deposit when booking your room.  Please be sure to have your credit card number, billing address and names and email addresses of your roommates with you when you make your reservation as all of that information will be required to complete your booking.  Cancellation policy is 48 hours before arrival date for full refund.  Failure to notify the hotel will result in a charge of one night’s room rate, plus applicable taxes.  The last date to make your hotel room reservation is September 29, 2020.

What is the hotel check-in process?

There are two places to check-in to your hotel room. Refer to your reservation confirmation to determine which tower you are staying at – then go to that tower to check-in. Check-in time is 3:00 pm and check-out time is 11:00 am.

What is the fair share assessment fee?

To help cover the costs of IC&C expenses and meet our contractual obligations, all members of Harmony, Inc. are required to stay at the convention hotel or pay the Fair Share Assessment Fee: the equivalent of one night’s stay at the hotel (including taxes).

Will there be food available onsite?

The Galt House has seven restaurants and lounges on-site.  For a complete list click here.  There is also a plethora of restaurants in downtown Louisville and within walking distance of the hotel.  In addition, we will be selling food in the convention centre during contests so that you can grab a quick bite to eat.

I have mobility issues – will it be difficult for me to get around?

The Galt House hotel rooms are divided between two towers.  After you make your reservation, you can call the hotel and request that your room be in the suite tower – which is connected to the convention center.

Most of the activities for IC&C are located on the second floor (ballroom level) of the suite tower – with some of the classes taking place on the third floor.  There are escalators and elevators to all floors.

If you need to rent a scooter you can reach out to either of the below companies:



What is the best airport to fly in to?

The Muhamad Ali International Airport (SDF) is eight miles (12 min) from the Galt House Hotel.  For detailed information on transportation services click here.  

Does the hotel have a shuttle?

The hotel does not have a designated shuttle service. The hotel is only six miles from the airport and taxis and Uber are readily available. If you have a large group, or would prefer to arrange for a car service/shuttle, you can contact the hotel’s preferred vendor: Dan Lipton, Operations Manager at [email protected] or 502-298-7315. Click here to access their website. For information on taxi services and rental cars please click here.  You can also schedule transportation through www.supershuttle.com.  With multiple riders it can sometimes work out to be cheaper.

Is there parking available?

The Galt House Hotel has 3,200 on-site parking spaces available in an attached covered parking garage for all guests.  The rate is $22 / night for self-parking and $32 / night for valet.

What is the weather like in Louisville?

You can get the most current forecast along with monthly temperature averages by clicking here.

Is there anything to do around the hotel?

Louisville’s downtown area is thriving and there many options for dining, site seeing and more; including 10 new bourbon distilleries, the Louisville Slugger and Muhammad Ali museums, Fourth Street Live and more.  If you want to explore outside the city there are 63 more bourbon distilleries, the Derby Museum, historic Cave Hill Cemetery and much, much more.  For a complete list of all restaurants, museums and activities click here.   

Convention Information

How do I register for IC&C?

 Registration Forms are posted on the IC&C website and are due September 15.  They may be returned by ground mail with a check or money order or by email with payment through PayPal, or for payment in Canada, by E-Mail Transfer through your Bank.   All prices are in US funds but may be paid in Canadian equivalent with exchange calculated on the day of payment.

Important Deadlines

Items for Convention program; September 1

Quartet personnel changes; September 1

Member AEP Registration: September 15

Priority Seating: September 15

Dinner Registration: October 1

Hotel Room Reservations: October 1

What is the cost to attend IC&C?

All prices are listed as US Dollars. Payment is due in US Dollars or Canadian Equivalent.  To convert to CAD, go to: US to Canadian Dollar Converter.   Please note:  All members must have their AEP on them when entering the contest venue. Door monitors check for AEPs and will be instructed to only allow members with AEP‘s in the ballroom.


Performing All Events Pass (AEP) = $132

Non-performing All Events Pass = $101

Performing Youth All Events Pass = $101

Non-performing Youth All Events Pass = $81

Saturday Dinner = $35


Once an AEP is purchased it becomes transferrable but not refundable. If the need arises to transfer an AEP, the Registration Manager should be notified. The person’s AEP is put on a transfer list so that the next AEP of the same type that is purchased can be transferred to the one that is being turned in. At that point the original AEP becomes reimbursable. All reimbursements will be handled once convention is over and everything is reconciled. DO NOT try to sell the AEP to anyone else.

What is the Saturday Dinner?

Participation in the Saturday dinner helps us to lower the price of our AEPs – and it’s a lot of fun!  Dinner is $35.00 inclusive. Food Allergies?  No worries –  just be sure to indicate your dietary restrictions on your dinner order formForms must be postmarked or e-mailed by October 1. 

Please note:  there will be no dinner ticket sales on-site.  You must pre-purchase your seat.  If you purchase a seat, then determine you can no longer attend the dinner, it is your responsibility to sell your ticket to someone else.  You can post the information on Facebook via Harmony Chat or the IC&C event page, or you can post it on the bulletin board in the Hospitality Suite at IC&C.  Remember, the person buying your ticket is also buying your seat assignment, we will not re-assign seats after they have been posted.

How are seats assigned for dinner?

There will be table sign-up sheets at the Harmony Inc. registration desk.  Please designate one member of your chorus/quartet or group to sign up for your table(s).  There is one line for each person’s name.

On Friday morning we will randomly draw for table number assignments. Individuals or small groups will be placed at extra seats where available.  We will post the table assignments in the hospitality room at IC&C but it is up to the individual members to remember what their table/seat assignment is.

Can I bring a guest?

Yes, family and friends are invited and encouraged to attend IC&C.  The cost to attend contest is $25 for adults, $15 for youth (per contest).  They are also invited to attend dinner for the $35 fee which can be pre-ordered on the AEP form.  Be sure to include them on the dinner sign-up sheets so they will be at your table.

How does my chorus reserve a hospitality room?

This year, each Area will be assigned a Hospitality Room to be used after the Showcase of Champions.  We will reach out to each area with room assignments prior to IC&C.

What happens at the Opening Ceremonies?

You don’t want to miss this year’s opening ceremonies and membership meeting! In addition to our annual introduction of the new Board and Assistants, officer installation and our awards, we’ll get to enjoy SoundHouse Quartet, LABBS National Quartet Champions 2017, and European Female Quartet Champions 2017.  Additionally, we will have a random drawing from those attending: The lucky winner will get two nights hotel stay comped during the conference.

What is the Parade of Champions?

One of the highlights of IC&C, the Association of Harmony Queens will entertain you with their annual Parade of Champions show. You’ll get to hear many of our past Queens sing some of your favorite songs as well as the Queens chorus. Please note the cost to attend this event is included in your AEP. Anyone without an AEP can pay at the door: $15 for adults and $10 for 25 and under.

What is the Saturday Showcase?

All members and guests are invited to the annual dinner and showcase event. It’s a great way to close out IC&C as we recognize and hear from our top medalists. The evening will begin with dinner. The cost is $35 and there will be assigned seating. You are able to attend just the showcase starting at 8:30 pm at no cost – however you will be seated at the back of the room.

What is the International Chorus?

One of the best parts about IC&C is getting to meet so many people from so many places who share your love of singing. This is exemplified in our International Chorus – comprised of members of each chorus that come together to learn a song and perform on the IC&C stage after the Chorus Competition on Friday.  An email will be sent to all choruses about participating in the International Chorus. We encourage you to sign up for this incredible experience.  You will be sent the music ahead of time and there will be a rehearsal on Thursday morning

What are education classes?

Want to be a better singer?  Need help getting your chapter off the ground?  IC&C is more than just contests and singing. We are fortunate that our talented members and panel volunteer their time to help us all become Harmony Stronger.  Be sure to take advantage of this opportunity during IC&C.  Classes will be offered Thursday and Saturday mornings.  Once the classes are finalized they will be posted on the IC&C page of our website and it will be printed in the program you receive at registration.

What is the Minor Chords?

Minor Chords is a chorus made up of Harmony’s youth members, that are age 25 and under. They meet twice at IC&C to rehearse their latest piece that they will perform after the Chorus Finals. Every year a new director is chosen to provide an unforgettable experience for these talented young women. For more information visit the Harmony, Inc. website. Members will be notified via the E-note when sign-ups become available.

Contest Information

What paperwork is needed for chorus and quartets?

IC&C Contest Entry Forms and the required $25.00 Contest Entry Fee made payable to Harmony, Inc. (US Dollars or Canadian Equivalent) must be submitted no later than July 31, 2020 and sent to the Executive Assistant, Administration. This year, our goal is to get as many people on the contest stage as possible, but depending on how many contest entries we receive, we simply may not be able to accommodate groups that submit a contest entry after July 31. We will keep a waiting list, and if we are able to include late entries, or if a group withdraws, we will add contestants from the waiting list to fill available spots right up until September 1. Entries submitted after the contest entry deadline date listed will be penalized $20.00 per quartet or $50 per chorus (US Dollars or Canadian Equivalent) and the group will be required to sing first in the contest. NO entries will be accepted after September 1. Once the below forms are live, we will update this document with the links.

HAR-059 Official International Quartet Contest Entry Form

HAR-060 Official International Chorus Contest Entry Form

HAR-115 AEP-Dinner Purchase Summary

HAR-116 AEP Registration Form Instructions pdf

HAR-080 IC&C All-Events Pass Registration Form

HAR-082 Contestant Song Registration Form Photo Authorization Video Authorization

What is a Quartet Celebration Room?

The Quartet celebration Room is an opportunity for our competing quartets to “re-group” after they leave the stage and before they return to the audience. It’s a private place for you to celebrate your great accomplishment!  The celebration room will be included in your pattern schedule, but it is optional.

How is the order of appearance determined?

A live drawing for the order of appearance will take place in the months prior to contest (typically Aug-Sept).  Information on how to watch the live drawing will be sent to all membership once the drawing date and time is finalized.  After the drawing, the order of appearance will be added to the IC&C webpage.

How do I find out when I am onstage and the pattern schedule?

The ICJC will send the contest pattern and related information to each competitor after the order of appearance is published and prior to contest.

Where can I get contest scores after contest?

In an effort to be more environmentally friendly, we will only be printing the Official Scoring Summary for contestants (one per quartet, four per chorus). Scores will be posted online shortly after each contest as well as posted in the hospitality room.

My chorus wants to rehearse before we compete. Will there be rooms available?

All choruses will have a chance to sign-up in the Hospitality Room for Chorus Rehearsal space for Thursday, November 7th.  To be placed on a waiting list for a pre-contest Chorus Rehearsal Room and/or Breakfast Room for Friday morning email the [email protected].   No space will be assigned until after the chorus contest schedule is published in September.

How are contestants scored?

There are three judging categories in the Harmony Inc. contest.  For more information on judging and scoring refer to the CJ Handbook.

  • Music
    • Music is defined as the song and arrangement as performed. The Music judge evaluates the suitability of the song and arrangement to the barbershop style, and the performer’s musicianship in bringing the song and arrangement to life.
    • Major elements in the category are consonance; theme; delivery and musicality; execution; and embellishment.
  • Performance
    • Performance is defined as the net impact of the performance upon the audience. The Performance judge evaluates to what degree the audience is entertained through the performer’s communication of the story/message/theme in its musical and visual setting.
    • Major elements in the category are entertainment; audience rapport; expressiveness; vocal/visual unity and believability.
  • Singing
    • Singing is defined as quality, in-tune vocalization accomplished with a high degree of unity, ensemble consistency and artistry. The Singing judge evaluates the degree to which the performer achieves artistic singing in the barbershop style.
    • Major elements in the category are intonation; vocal quality; unity of word sounds, flow, diction and synchronization; expansion and “ring”; artistry.

Will there be Evals after competition?

If the contest sizes are “normal,” there is room in the schedule to have a single judge meet with each chorus and quartet contestant for 15 minutes to answer questions, as we did for the choruses last year. If the contests are much bigger, we are less optimistic that we can fit it in. We continue to keep in mind contestant desire for on-site feedback, but feel that the most important thing for this year is celebrating togetherness.

Will I get to practice on the stage before contest?

Due to the size of our contests, and time constraints, we are not able to allow all choruses and quartets time to practice on the actual stage.  We are able to offer a brief stage “viewing” which will allow quartets and up to five people from a chorus to walk onto the stage.  Please note, there is no singing allowed during this time.  Times for the stage viewing will be included in the IC&C schedule, as well as your contestant packets.

Can I bring personal belongings with me backstage before I compete?

We encourage all contestants to not bring your personal belongings with you in the pattern, as they will not be allowed backstage.  If you must bring something, please make it small, consolidate chorus belongings etc.  We will provide a table in a hallway that will be monitored by volunteers. You can drop your belongings on the table before going on stage, and pick them up after you compete. 

Common Acronyms

AC&C Area Convention & Contests

ACJC Area Contest & Judging Chairman

ACOJ Associate Chairman of Judges

AEV Advance Expense Voucher

AEP All-Events Pass

AICJC Assistant International Contest & Judging Chairman

AHQ  Association of Harmony Queens

BHS Barbershop Harmony Society

CA Contest Administrator (BHS term)

CD Category Director

COJ Chairman of Judges

CS Category Specialist (BHS term)

CTS Category Training School

C&J Contest and Judging

EC Executive Committee

GKT General Knowledge Test

GOC Geographically Outlying Chapter

GPM Guest Panel Member

IBOD International Board of Directors

IC&C International Convention & Contests

ICJC International Contest & Judging Chairman

ICJ Comm International Contest & Judging Committee

MC Master or Mistress of Ceremonies

MUS Music Category

OJF Official Judging Form

OPM Official Panel Member

OSS Official Scoring Summary

PPM Practice Panel Member

PER Performance Category

PRS Presentation Category (archival term)

SA Scoring Analysis

SDCC Silver Division Chorus Contest

SNG Singing Category

SWTQ Singing with the Queens

TC Training Coordinator

VP C&C Vice President of Convention & Contests